Office Organisation Software

This web site offers two facilities and a link between them:

  1. Software for drawing organisation charts from information stored in a database. This information can be uploaded from an Excel spreadsheet, or it can be created on-line using the built-in organisation chart editing page.
  2. Software for modelling the office facilities required for organisations of different types and sizes. By entering a few basic parameters, the software will recommend things like the number of meeting rooms of various sizes that have been found to be suitable for such organisations in the past.
  3. A link between the above two, that takes the information from an organisation chart and suggests suitable office accommodation for the people involved.

View or Edit an Organisation Chart

You can view up to three levels of an organisation chart that is stored in the database. If there are more than three levels within the organisation, you can move around the organisation, looking at different sections, drilling down to see the detail or moving back up to see the high level organisational structure. Certain users, normally people in the human resources department and anyone else with editing access, can edit the chart or upload new charts from an Excel spreadsheet. There are in fact several organisation charts as listed below, but the public chart is the only one that most people have access to and then, only in read-only mode. The individual charts are:

  1. A Demonstration Chart, which is a chart with fictitious names that can be used for training or demonstration purposes. It can be edited and even deleted without fear of destroying valuable information, because the actual chart that is altered is in fact a copy.
  2. Working Charts, which are small charts covering part of the organisation. Use them to model proposed changes. If you have editing access, you can create a new one either from scratch or by copying part of an existing chart or you can edit one that you have created previously.
  3. The Draft Organisation Chart is an unpublished version of the Public Chart for the whole organisation. It is intended for modelling large restructurings, with contributions via working charts from individual areas.
  4. The Public Organisation Chart is the master chart for the company. It should therefore be edited with care. ("Public" does not mean that people outside the organisation can see it.)

Copy, Import or Export an Organisation Chart

If you have editing rights, you can copy organisation charts between the various groups listed above (except the demo) and you can import or export Working Organisations from or to spreadsheets respectively.

Office Modeller

If you have access rights to the Office Modeller, you can use it to determine the facilities needed in a "typical office" for various sizes of organisation. This provides you with:

  1. The number and types of facilities required (e.g. conference rooms and offices).
  2. The total floor area required and the resultant staff density in square meters per employee.
  3. Information relevant to locating offices in different countries.

The information can be shared with colleagues in a way that allows several people to work together to develop the most appropriate office accommodation for the type and size of organisation involved. The recommendations made by the software are governed by built-in guidelines that have evolved over many years. Since different types of offices have different requirements, several sets of guidelines are incorporated and new ones can be added to cater for changing requirements and standards. A sales office for example will need a different number of meeting rooms to a call centre.

Model an Organisation Chart

If you have an existing organisation chart with workstations and offices already assigned to most of the employees, you can see how your configuration compares to a standard model. This allows you to:

  1. Check the staff density achieved in your organisation and the total floor area needed
  2. Determine what supporting facilities are required.
  3. Determine the effect of making changes.